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Lawana Esch
Lawana Esch is the manager at Holiday Inn Express in Miami, OK and Pittsburg KS. For more information please call 918-542-7424 or 877-863-4780.
Travel
2012-08-30 07:57:48
What are the best meeting venues?
Q- I am planning an event that I had intended to hold in my home until the list of expected guests reached 100. Now I have to consider alternate plans, such as having the event outside. Can you offer some suggestions that will keep costs down and planning simple?
A- One of the best options would be to hold the event in a hotel venue. Many people dismiss this option before even investigating thinking it would be way out of their budget. Not only is renting a hotel venue affordable, it can end up saving you time, money, and frustration. Here is why: Hotel venues have flexible meeting spaces that can grow if your event grows, eliminating the need to find another venue at the last moment. Hotels are already equipped for meetings and usually have audio/visual and internet environments. This eliminates the need to buy extra equipment or try to manage without the necessary tools that make any event run smoothly. Renting a hotel venue also helps you avoid additional planning details such as reserving and transporting chair and table rentals, linens, and other supplies. This can also be a substantial savings. Large groups come with needs that are difficult to meet in most other situations. For example, moving an event outdoors may be an option if there is enough space. However, that option may present other problems such as not having suitable restroom facilities. Hotel venues are already equipped to handle large groups. Catering services provide another advantage. Even if a hotel does not have a kitchen, they have relationships with area restaurants that have a record of accomplishment of providing quality service. Even if the event is small, a having access to hotel event coordinator is a huge advantage in saving time and avoiding problems. Unless you plan events on a regular basis, chances are good that something will crop up that you did not expect. Event coordinators can help assure that the event runs as smoothly as possible, and save you time in planning. If attendees are traveling, the hotel is a ready option for them to stay while they are in town. Finally, the clean up is all theirs so you can get back to life. My advice: Call around and find out what local hotels have to offer. Ask if they have money saving features or discounts. Once you compare the bottom line, I think you will find that a hotel venue is the most cost effective option.
 
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